Job title: Treasurer (Voluntary)
THIS POSITION IS FILLED
Accountable to: Club Committee
Additional requirements: DBS Check through TMBSC
Responsible for: The Club’s finances
Skills required: Financial management, book-keeping, spreadsheets, banking and direct debit systems, administration, organisation, communication, honesty and integrity.
Time commitment: Minimum 4 hours per week + attendance at meetings.
Main Duties:
- Responsible for all the club finances, ensuring adequate accounts and records exist, and that all funds are used appropriately and banked promptly.
- Acting as the main point of contact for the club in relation to financial matters.
- Setting up, managing and reviewing training fees collection using the GOCARDLESS direct debit system for all club members and mini met swimmers.
- Setting up and collecting annual club and Swim England membership fees for all club members and mini met swimmers in conjunction with the Membership Secretary.
- Setting up and collecting entry fees for galas, swim camps etc as necessary.
- Maintaining and analysing the Club’s Bank Account, GoCardless Account and PayPal Account.
- Preparing and maintaining an Annual Financial Plan for the club.
- Preparing and distributing a monthly Finance Report to the Committee.
- Preparing end of year accounts and presenting to the Auditor and the Committee.
- Preparing and presenting the annual report in conjunction with the Chairman and Club Secretary at the AGM.
- Conducting Personal Development Reviews for the Chairman and Club Secretary as appropriate.
- Ensuring that all financial data kept on members, swimmers, helpers, coaches of the club follows the requirements of the Data Protection Act.
- Ensuring that the Club achieves and maintains the standards required for Swim Mark accreditation.
- Following and promoting the Club’s Codes of Conduct
- Following and promoting the SE Safeguarding Policy and Code of Ethics.
- Following and promoting the SE Photo Policy.
- Attending a minimum of 50% of Committee meetings per year.
- Attending at least one Personal Development Review every year with either the Chairman or Club Secretary.
