Job title: Competition Secretary
THIS POSITION IS CURRENTLY FILLED
Accountable to: Club Committee & Head Coach
Additional requirements: DBS Check through TMBSC.
Skills required: Administration, computing, organisation and communication. Friendly and approachable
Time commitment: Variable but a minimum of 3 hours per week + attendance at meetings and galas.
Main Duties:
- Compilation, management and distribution of the Club’s Competition Calendar in conjunction with the Head Coach.
- Arranging and managing all internal galas including events, license, pool booking, communication with swimmers, officials and helpers, computer entries.
- Arranging and managing the Clubs Annual Spring Meet including date, events, license, pool booking, advertising, communication with attending clubs and swimmers, computer entries, officials and helpers, food and refreshments.
- Liaising with the Club Treasurer regarding pool booking and payment for home galas.
- Arranging and managing all external galas on the Club’s Competition Calendar including notifying swimmers of the events, process for entry and fees payment.
- Liaising with the Club Treasurer with regard to the collection of gala entry fees and payment of fees for external galas.
- Liaising with the Head Coach and Club Treasurer regarding the booking and payment of transport for external gala’s.
- Updating on an annual basis the Club’s Swimming Records Sheet on the club website and noticeboard.
- Liaising with the Committee regarding organised galas.
- Liaising with the Membership Secretary to ensure all officials and helpers have Swim England Membership, relevant qualifications and DBS Certificates.
- Ensuring that the Club achieves and maintains the standards required for Swim Mark accreditation.
- Ensuring that all data kept on swimmers/members, helpers, coaches and lifeguards of the club follows the requirements of the Data Protection Act.
- Following and promoting the Club’s Codes of Conduct.
- Following and promoting the SE Safeguarding Policy and Code of Ethics.
- Following and promoting the SE Photo Policy.
- Attending a minimum of 50% of Committee meetings per year.
- Attending at least one Personal Development Review every year with either the Club Chairman or Secretary
